vFairs Platform
Business Profile
Core Value Proposition
vFairs provides best-in-class support to host stress-free hybrid, in-person and virtual events.
Target Customer
Event organizers, planners and marketers responsible for planning, managing and executing hybrid, virtual, or in-person events across multiple industries.
Key Differentiator
Dedicated project management and 24/7 live virtual support plus onsite staff, plus an integrated platform that covers event websites, registration, ticketing, mobile apps, on-site check-in, lead capture, virtual environments, and analyticsâall within one solution. Also offers AI tools, facial recognition, 3D virtual environments, and extensive integrations.
Implementation Timeline
For simple events (self-serve features), setup can be completed in minutes. For larger, fully branded or complex events (including custom 3D environments and detailed agendas), a minimum of four weeks is recommended for setup, content upload, and rehearsals.
Pain Points
- 1Managing and unifying hybrid, in-person and virtual event experiences on a single platform.
- 2Streamlining on-site processes (badge printing, check-in) and lead capture for exhibitors.
- 3Engaging attendees across sessions, networking, and sponsor interactions while obtaining analytics and CRM-ready data.
Key Features
- 1Event registration and ticketing with customizable forms, pricing tiers, and discount codes
- 2Mobile event app with networking, agendas, and notifications
- 3On-site badge printing and check-in (QR, facial recognition)
- 4Lead capture for exhibitors with scoring, notes, and tagging
- 5Virtual events with immersive 3D lobby, exhibit halls, and webinars
- 6Event content management, floor plan builder, sponsor/exhibitor management
- 7Analytics and reporting with data export and CRM integration
- 8AI tools and smart matchmaking for engagement
Target Customer Industries
Decision Makers
- 1Project Lead
- 2Events Manager
- 3Senior Director for Customer Experience
- 4Program Director
Client Results
- 1{"case_study_title":"Cadence (Information Technology & Services)","description":"2,500+ registrations; 1,300 attendees; 2,500 badges printed; 45,000 landing page visits."}
- 2{"case_study_title":"The Best of Both Worlds: TCOEâs Hybrid Hiring Event","description":"11,000+ registrations; 5,800+ mobile app users; 2,600+ onsite check-ins; 800+ job applications."}
- 3{"case_study_title":"The NUL Virtual Conference","description":"Increased attendee count by 4x and generated new revenue streams with vFairs."}
Competitive Advantages
- 1End-to-end platform for in-person, virtual, and hybrid events in a single solution
- 2Strong support model: Dedicated project manager, 24/7 live support, and onsite assistance
- 3Robust security and compliance (GDPR, CCPA, ISO 27001, SOC 2, VPAT) and WCAG accessibility
- 4Advanced attendee engagement tools (gamification, networking, AI assistance) and 3D virtual environments
- 5Extensive integrations via App Marketplace and Zapier (CRMs like Salesforce/HubSpot/Marketo, payments like PayPal/Stripe, video/webinar tools, etc.)
Key Benefits
Case Studies & Success Stories
Cadence case study: How Cadence Boosted Event Engagement & Simplified Setup with vFairs
Cadence consolidated its tech stack and achieved 2,500+ registrations, 1,300 attendees, 2,500 badges printed, and 45,000 landing page visits.
TCOE Hybrid Hiring Event case study
The hybrid event drew 11,000+ registrations, 5,800+ mobile app users, 2,600+ onsite check-ins, and 800+ job applications.
The NUL Virtual Conference case study
The conference increased attendee count by 4x and opened up new revenue streams using vFairs.
Additional Product Information
Product Description
A hybrid, in-person and virtual event platform offering end-to-end capabilities including registration, ticketing, mobile apps, on-site check-in, badge printing, lead capture, virtual event environments, sponsor management, and analytics.
Target Market
Organizations planning and executing events across sectors such as technology, education, non-profits, healthcare, retail, and corporate/internal events; including associations, event agencies/PCOs, and higher education institutions.
Unique Value Proposition
The only event platform that offers best-in-class event support to host stress-free hybrid, in-person and virtual events, backed by dedicated project management, 24/7 support, and onsite staffing along with a comprehensive feature set.
Technical Requirements
Web-based platform with optional mobile app; integrations via App Marketplace and Zapier; supports QR code check-in and AI facial recognition; requires internet access for live events; supports 3D virtual environments and customizable landing pages; content and assets uploaded by user.
Pricing Model
Pricing is customized and based on event format (Virtual, Hybrid, In-Person), feature requirements (e.g., Lead Capture, Gamification), and expected attendee/registration volume. Available plans include Annual License and Per-Event/Product packages. The provider does not typically offer a free trial; live personalized demonstrations and case studies are available, plus a quick self-serve demo.
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