vFairs Platform

Business Profile

Core Value Proposition

vFairs provides best-in-class support to host stress-free hybrid, in-person and virtual events.

Target Customer

Event organizers, planners and marketers responsible for planning, managing and executing hybrid, virtual, or in-person events across multiple industries.

Key Differentiator

Dedicated project management and 24/7 live virtual support plus onsite staff, plus an integrated platform that covers event websites, registration, ticketing, mobile apps, on-site check-in, lead capture, virtual environments, and analytics—all within one solution. Also offers AI tools, facial recognition, 3D virtual environments, and extensive integrations.

Implementation Timeline

For simple events (self-serve features), setup can be completed in minutes. For larger, fully branded or complex events (including custom 3D environments and detailed agendas), a minimum of four weeks is recommended for setup, content upload, and rehearsals.

Pain Points

1Managing and unifying hybrid, in-person and virtual event experiences on a single platform.
2Streamlining on-site processes (badge printing, check-in) and lead capture for exhibitors.
3Engaging attendees across sessions, networking, and sponsor interactions while obtaining analytics and CRM-ready data.

Key Features

1Event registration and ticketing with customizable forms, pricing tiers, and discount codes
2Mobile event app with networking, agendas, and notifications
3On-site badge printing and check-in (QR, facial recognition)
4Lead capture for exhibitors with scoring, notes, and tagging
5Virtual events with immersive 3D lobby, exhibit halls, and webinars
6Event content management, floor plan builder, sponsor/exhibitor management
7Analytics and reporting with data export and CRM integration
8AI tools and smart matchmaking for engagement

Target Customer Industries

Decision Makers

1Project Lead
2Events Manager
3Senior Director for Customer Experience
4Program Director

Client Results

1{"case_study_title":"Cadence (Information Technology & Services)","description":"2,500+ registrations; 1,300 attendees; 2,500 badges printed; 45,000 landing page visits."}
2{"case_study_title":"The Best of Both Worlds: TCOE’s Hybrid Hiring Event","description":"11,000+ registrations; 5,800+ mobile app users; 2,600+ onsite check-ins; 800+ job applications."}
3{"case_study_title":"The NUL Virtual Conference","description":"Increased attendee count by 4x and generated new revenue streams with vFairs."}

Competitive Advantages

1End-to-end platform for in-person, virtual, and hybrid events in a single solution
2Strong support model: Dedicated project manager, 24/7 live support, and onsite assistance
3Robust security and compliance (GDPR, CCPA, ISO 27001, SOC 2, VPAT) and WCAG accessibility
4Advanced attendee engagement tools (gamification, networking, AI assistance) and 3D virtual environments
5Extensive integrations via App Marketplace and Zapier (CRMs like Salesforce/HubSpot/Marketo, payments like PayPal/Stripe, video/webinar tools, etc.)

Key Benefits

1Single platform for hybrid, virtual, and in-person events

2Dedicated project management and 24/7 support plus optional onsite staff

3On-site and virtual engagement tools (badges, check-in, lead capture, networking, gamification)

4Robust analytics, data export, and CRM integrations

5Security, accessibility, and compliance across major standards

Case Studies & Success Stories

Cadence case study: How Cadence Boosted Event Engagement & Simplified Setup with vFairs

Case #1

Cadence consolidated its tech stack and achieved 2,500+ registrations, 1,300 attendees, 2,500 badges printed, and 45,000 landing page visits.

TCOE Hybrid Hiring Event case study

Case #2

The hybrid event drew 11,000+ registrations, 5,800+ mobile app users, 2,600+ onsite check-ins, and 800+ job applications.

The NUL Virtual Conference case study

Case #3

The conference increased attendee count by 4x and opened up new revenue streams using vFairs.

Additional Product Information

Product Description

A hybrid, in-person and virtual event platform offering end-to-end capabilities including registration, ticketing, mobile apps, on-site check-in, badge printing, lead capture, virtual event environments, sponsor management, and analytics.

Target Market

Organizations planning and executing events across sectors such as technology, education, non-profits, healthcare, retail, and corporate/internal events; including associations, event agencies/PCOs, and higher education institutions.

Unique Value Proposition

The only event platform that offers best-in-class event support to host stress-free hybrid, in-person and virtual events, backed by dedicated project management, 24/7 support, and onsite staffing along with a comprehensive feature set.

Technical Requirements

Web-based platform with optional mobile app; integrations via App Marketplace and Zapier; supports QR code check-in and AI facial recognition; requires internet access for live events; supports 3D virtual environments and customizable landing pages; content and assets uploaded by user.

Pricing Model

Pricing is customized and based on event format (Virtual, Hybrid, In-Person), feature requirements (e.g., Lead Capture, Gamification), and expected attendee/registration volume. Available plans include Annual License and Per-Event/Product packages. The provider does not typically offer a free trial; live personalized demonstrations and case studies are available, plus a quick self-serve demo.

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